Not enough volunteers? Make tasks easier to say yes to
Many want to help, but hesitate with unclear or open roles. Break the work into concrete tasks with clear deadlines and responsibilities.
Published August 22, 2026 · Hjerterum
"We need volunteers" is a well-known phrase in many associations. But it doesn't tell the member what is specifically needed, how long it will take, or if they are on their own. Therefore, a general call to action may get less response than a small, clear task.
Unclear roles feel bigger
The volunteering survey by DIF and DGI shows that recruitment is a real challenge in many clubs. 44% point to significant or very significant challenges in recruiting board members and committee members, while 36% experience the same for coaches and instructors.
The figures do not mean that no one will help. DIF has also described that many Danes are positive about volunteering, but that time, uncertainty about skills, and lack of knowledge about the opportunities can be obstacles.
Write down the task so that you can see yourself in it.
Compare:
We are looking for volunteers for the event.
with:
"Can you help with the fruit table on Saturday from 10 am to 11 am? Everything is ready, and Anne will show you the task."
The second version has timeframes, scope, and support. This makes the decision less risky.
Break down large roles
Not everyone can be the event manager, but several people may be able to take on the role:
-
purchase of coffee
-
setting up tables for 30 minutes
-
reception of participants
-
one shift in the bar
-
clearing of a designated area
The Hjerterum Association can collect the tasks and show which ones still need volunteers. Members can take on a specific task, and the coordinator keeps track of everything.
Ask in a personal and specific manner.
A post reaches a wide audience, but a personal invitation can be easier to respond to. Explain why that person in particular would be a good fit for the task, without putting pressure on them. Also make it completely legitimate to say no.
Follow up after the first yes
A good first experience is important. Make sure the volunteer knows who will be receiving them and what "finished" means. Thank them afterwards and ask if the task was appropriate. This provides knowledge for next time and makes it easier to return.